Assistant Facilities Manager


Position Filled!

Location: Dublin City Centre

Type: Permanent

Salary: Negotiable

Updated: 22/06/2018 15:12:13

Assistant Facilities Manager



Basic salary and bonus and good company benefits

Good Career Path

Job summary

The Assistant Facilities Manager will assist the Senior Facilities Manager in leading a team to manage the tactical delivery for the assigned property, and be the on-site key point of contact for the key stakeholders & client.
The responsibilities will include site budgets, accounting and finance, maintenance and operations, contract services, purchasing of material, equipment & supplies, occupancy services and helpdesk. The AFM will be responsible for the management of a client site.

Skills required:

Min. 2 years of experience in facilities, property management, hospitality or related field

Experience of working in fast-paced / technology environment

Knowledge of local health and occupational safety requirements

Knowledge of critical facilities

Knowledge of vendor management for specialized services

An understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system)

Proven capacity to understand and interpret commercial contracts

Strong budget management and financial analysis skills

Main Duties

– Manage and coach team
– Develop and sustain a high-quality well motivated team
– Ensure high staff morale, trust and work ethics
– Actively support an environment that supports teamwork, co-operation and performance excellence within team

– Assist in mentoring and enabling Training & Development of team members
– Deliver excellent customer service to meet on-site client’s expectations
– Build and develop effective relationships with key stakeholders &/or client and be comfortable working across all levels

– Monitor procedures to ensure client’s expectations are conveyed and worked upon

– Manage multiple vendors to deliver services on time and within budget
– Manage vendor procurement processes in accordance with agreed client procurement guidelines

– Monitor expiry of contracts and initiate re-procurement if needed
– Continually assess contracts to ensure best value delivered to the client
– Ensure that the site’s financial operations are meeting targets and control requirements

– Assist and monitor financial processes to ensure account payable procedures are followed at all times

– Implement and manage safety procedures to ensure the provision of a safe working environment

– Ensure compliance with statutory regulations on fire, health and safety standards

– Implement Industry Best Practice operations
– Assist and monitor to ensure all building procedures and performance measures are maintained at all times

– Seek ways to reduce costs and improve operational standards
– 24/7 emergency call support and site attendance is required

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